Laser vs Inkjet Multifunction Printers: Which Is Better for Offices?
Published: 24 Apr
When comparing laser vs inkjet multifunction printers (MFPs) for office use, the reality is that laser multifunction printers are the superior choice for the vast majority of businesses. They are purpose-built to handle the demands of modern workplaces—delivering fast, reliable printing alongside advanced scanning, copying, and document management capabilities.
While inkjet multifunction printers can still be useful in niche scenarios, today’s laser MFPs have evolved significantly. They now offer good colour quality alongside industry-leading efficiency, making them suitable for everyday document printing.
For organisations looking to streamline workflows, reduce costs, and improve productivity, laser multifunction printers are typically the best long-term investment.
Laser vs Inkjet Multifunction Printers: Key Differences at a Glance
| Feature | Laser Multifunction Printer | Inkjet Multifunction Printer |
| Speed | Fast, consistent across print, scan, copy | Slower, especially under multi-user demand |
| Cost per page | Lower and more predictable | Higher and less efficient at scale |
| Print quality | Excellent text and high-quality, consistent colour | Good colour, but less consistent for business output |
| Volume | Built for high-duty cycles and shared environments | Limited to low–medium usage |
What Is a Laser Multifunction Printer?
A laser multifunction printer (MFP) is a centralised office device that combines essential document functions into one powerful system:
- Printing
- Scanning
- Copying
- Faxing (optional)
Using toner-based technology, laser MFPs are engineered for speed, precision, and reliability, making them ideal for busy office environments.
Key Features
- High-speed printing and copying for large teams
- Advanced scan workflows (scan to email, cloud, folders)
- Automatic document feeders for bulk processing
- Large paper capacities and finishing options
- Secure printing and user authentication
- Integration with document management systems
Typical Use Cases
Laser MFPs are designed to act as the core document hub in:
- Corporate offices
- Legal and financial departments
- Education and healthcare environments
- High-volume administrative teams
They are built not just for printing, but for optimising entire document workflows.
What Is an Inkjet Multifunction Printer?
An inkjet multifunction printer provides similar core functions but uses liquid ink rather than toner.
While suitable for lighter use, inkjet MFPs are generally not designed to operate as primary, shared office devices.
Key Characteristics
- Lower upfront cost
- Suitable for occasional use
- Basic multifunction capabilities
Where They Are Used
Inkjet MFPs are typically found in:
- Small or home offices
- Low-demand environments
- Occasional colour printing scenarios
They are less suited to high-demand, multi-user office settings where performance and reliability are critical.
Laser vs Inkjet Multifunction Printers: What’s the Difference?
Print Speed and Performance
Laser MFPs are built for high-performance environments, delivering fast print speeds while simultaneously handling scanning and copying tasks.
Inkjet MFPs can struggle under sustained workloads, particularly when multiple users rely on the same device.
Cost Per Page and Running Costs
For businesses, total cost of ownership is key:
- Laser MFPs:
- Lower cost per page
- Long-lasting toner cartridges
- Predictable running costs
- Inkjet MFPs:
- Higher ongoing costs
- Frequent cartridge changes
- Less efficient in shared environments
Print Quality (Text vs Colour)
Modern laser multifunction printers deliver exceptional all-round print quality:
- Crisp, professional text
- Consistent, high-quality colour output
- Reliable results across large print runs
While inkjet printers have traditionally been associated with colour printing, today’s laser MFPs now provide more than enough colour accuracy and consistency for business use, without the variability of ink-based systems.
Print Volume and Duty Cycle
Laser MFPs are designed for high-duty cycles, meaning they can handle thousands of pages per month without performance issues.
Inkjet MFPs are better suited to low-volume environments and may experience wear or inefficiencies when used heavily.
Paper Handling and A3 Printing
Laser multifunction printers typically offer:
- Higher paper capacity
- Multiple trays and media handling options
- Advanced finishing (stapling, sorting, booklet creation)
They are also widely available in A3 formats, making them ideal for organisations with more complex document requirements.
What Are the Advantages of Laser Multifunction Printers?
High-Volume Efficiency
Laser MFPs are engineered to handle continuous, high-volume workloads with ease.
Lower Long-Term Cost
Their efficiency and durable consumables make them more cost-effective over time.
Reliability in Office Environments
They provide consistent performance with minimal downtime, even in demanding conditions.
Strong, Consistent Colour Output
Modern laser MFPs deliver professional-grade colour that is consistent across large print runs—ideal for business documents and presentations.
Centralised Workflow Management
They support multiple users and integrate into digital workflows, improving productivity across teams.
What Are the Advantages of Inkjet Multifunction Printers?
Lower Upfront Cost
Inkjet MFPs are typically cheaper to purchase initially.
Suitable for Light Use
They can be useful in environments with minimal printing needs.
Basic Colour Printing
They can handle occasional colour tasks, though not optimised for high-volume business output.
Which Is More Cost Effective for Businesses?
Of course, when comparing laser vs inkjet multifunction printers as a business, you need to think about which is more cost-effective for you.
Upfront vs Long-Term Cost
- Inkjet MFPs: Lower initial spend
- Laser MFPs: Lower total cost over time
Consumables
Laser toner lasts significantly longer than ink cartridges, reducing interruptions and ongoing costs.
Maintenance
Laser MFPs require less frequent intervention and are better suited to continuous use, while inkjet devices may require more upkeep.
Which Is Better for Offices: Laser or Inkjet Multifunction Printers?
Laser Multifunction Printers Are Best For
- Medium to large offices
- High-volume, multi-user environments
- Legal, finance, and administrative teams
- Schools, universities, and healthcare organisations
- Businesses needing reliable, centralised print infrastructure
Example: A busy office with multiple departments can rely on a laser MFP to manage printing, scanning, and copying for dozens of users efficiently.
Inkjet Multifunction Printers Are Best For
- Small offices with minimal printing needs
- Occasional or backup use
- Non-critical colour printing tasks
Example: A small home office may use an inkjet MFP for occasional printing, but it is unlikely to meet the demands of a growing business.
Laser vs Inkjet in Managed Print Services
Within a managed print service (MPS), laser multifunction printers typically form the foundation of the print environment.
Businesses often adopt a laser-first strategy, where:
- Laser MFPs handle the majority of document workflows
- Inkjet devices are used only where absolutely necessary
This ensures:
- Greater efficiency
- Lower costs
- Improved reliability
- Better overall print management
Our Conclusion on Laser vs Inkjet Multifunction Printers
For modern offices, laser multifunction printers are the clear and strategic choice. They offer the speed, durability, cost efficiency, and high-quality output needed to support business-critical operations.
While inkjet multifunction printers may still have limited use in low-demand scenarios, they are rarely suitable as primary office devices.
If you’re looking to optimise your print environment, the best next step is to request a print audit. Our experts can assess your current setup and recommend the ideal multifunction printer solution to improve efficiency, reduce costs, and future-proof your business.
Laser Vs Inkjet Multifunction Printers FAQs
Q: Are laser printers better for office use?
A: Yes, laser multifunction printers are specifically designed for office environments, offering superior speed, reliability, and cost efficiency.
Q: What is the difference between laser and inkjet printers?
A: Laser printers use toner and heat for fast, consistent output, while inkjet printers use liquid ink and are generally suited to lighter use.
Q: Which printer is best for high-volume printing?
A: Laser multifunction printers are the best choice due to their high duty cycles and low cost per page.
Q: Can inkjet printers be used in offices?
A: Yes, but typically only in small or low-demand environments, not as primary shared devices.
Q: Are inkjet printers cheaper to run?
A: No, while they may cost less upfront, their higher running costs make them less economical over time compared to laser multifunction printers.
